Job Description

Our client is an owner/developer looking to hire for a Project Coordinator to assist with ongoing developments in their NYC Commercial portfolio.

This is a high-growth role sitting with a multi-billion dollar firm that has ownership of several high-profile commercial properties throughout the US.

Responsibilities:

• Assist project managers with general administrative tasks such as scheduling, meeting coordination, and correspondence.
• Track project costs, report variances, and help manage budgetary controls to keep projects on track.
• Ensure accurate and timely documentation of all cost-related transactions in project management software.
• Review and verify contractor and vendor invoices for accuracy, compliance with contracts, and proper documentation.
• Coordinate with accounting teams to process payments and resolve any discrepancies.
• Maintain an organized record of invoices and payment statuses to provide transparency and accountability.
• Facilitate the submission, review, and approval of change orders to ensure timely updates in project scope and budget.
• Ensure that all project documents, including contracts, purchase orders, and permits, are properly filed and accessible.
• Maintain accurate records of project correspondence and ensure compliance with legal and regulatory requirements.
• Schedule, coordinate, and attend project meetings, preparing meeting agendas and minutes as required.

Qualifications:

• Bachelor’s degree in construction management, business, or a related field preferred.
• 1 year of experience in a project coordination role within the construction or real estate industry, ideally in office development or commercial construction.
• Strong organizational and time-management skills.
• Proficiency in project management and financial software (e.g., Procore, Primavera, MS Project).
• Knowledge of construction processes, cost tracking, and contract management.
• Excellent communication skills, both written and verbal.

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